Xavian School Management System for schools and colleges
A school management system keeps student records, admissions, fees, classes and accounts in one place. Xavian School Management System is custom-built by iREX around how your school actually runs, rather than forcing you into a fixed product. It suits schools, colleges, academies and multi-campus groups.
A school office has a lot to manage: admissions, fee vouchers, defaulter lists, attendance, results and salaries. When these sit in separate registers and spreadsheets, dues get missed and reports take days. A single system gives staff one place to work, and gives management a clear view of the numbers.
Why custom-built instead of off-the-shelf?
Every school has its own fee structures, concessions, instalments and reporting habits. A fixed product makes you change how you work. Custom software follows your rules, so your staff adopt it faster. You also decide what gets added next.
What the system can include
Your school picks the modules it needs. A typical system includes:
Admissions
Enquiries, applications and enrollment in one flow.
Student records
Student, family and guardian details in one profile.
Classes and scheduling
Classes, sections, courses, subjects and timetables.
Fee management
Fee structures, concessions, instalments, vouchers and defaulter reports.
Attendance
Daily student and staff attendance, with reports by class.
Exams and results
Marks entry, gradebooks and report cards.
Staff and faculty
Staff records and teaching assignments.
Accounts
Fee income, expenses and school accounts, with an optional connection to ERPNext for full accounting.
Communication
Notices and alerts for parents and staff, such as SMS or email.
Reports and dashboards
Collections, dues, strength and attendance at a glance.
We can also add parent and student portals or a mobile app if your school needs them.
Who it is for
| Institution | Typical needs |
|---|---|
| Schools | Admissions, fee vouchers, attendance and results |
| Colleges and institutes | Programs, courses, fee structures and instructor records |
| Academies and training centres | Batches, fee instalments and certificates |
| Multi-campus groups | Separate campuses with a combined financial view |
Benefits for your school
Better fee collection
See who owes what, and follow up on time.
Less paperwork
Staff enter data once and print what they need.
Clear reports
Owners and principals see the numbers without waiting.
Safer records
User roles control who can see or change student and financial data.
Room to grow
Add campuses, modules or portals later.
Full accounting with ERPNext
Xavian School Management System can be connected with ERPNext for full-cycle accounting and bookkeeping. Fee collections, expenses and payroll then flow into one general ledger, giving owners and boards detailed financial reports such as profit and loss, balance sheet, cash flow and budget against actual, by campus.
How we build it
Understand
We meet your office, accounts and academic staff.
Scope
We list your modules and fee rules, then agree the timeline and cost.
Build and review
We build in stages, and your team checks each one.
Move your data
We import student and fee records from your registers or spreadsheets.
Train
We train office, accounts and teaching staff.
Support
We stay available during admissions and fee cycles, and after.
Frequently asked questions
What is a school management system?
It is software that manages school administration in one place, including student records, admissions, fees, attendance, exams and accounts.
How much does a school management system cost?
The cost depends on the modules, the number of campuses and any portals or apps. We give a written quote after understanding your needs.
Can it handle our own fee structure?
Yes. Because it is custom-built, we can set up your own fee types, concessions, sibling discounts and instalments.
Can we move our existing student data?
Yes. We can import records from Excel or an older system, and we check the data with your staff before going live.
Can it connect to accounting software?
Yes. We can connect it with ERPNext for full-cycle accounting, bookkeeping and detailed financial reporting.
Can parents use it?
Yes, if you want that. We can add a parent portal or mobile app for fee status, attendance and results.
Does it work for more than one campus?
Yes. We can set up separate campuses, with combined reports for management.
Is our data secure?
We use user roles, secure logins and backups, so that only the right people can see or change records. We agree the exact setup and hosting with you.
Book a free consultation
Call or WhatsApp +92 300 2546363, or email info@irexsoftware.solutions. Monday to Saturday, 10 AM to 7 PM (PKT).